Templates

Free recruiting templates

Copy-ready templates for every step of hiring: outreach emails, LinkedIn InMails, texts and WhatsApp messages, interview invitations and scheduling, phone screen scripts, rejection and status emails, offer letters, reference checks, intake forms, hiring plans and recruiting reports. Free to copy and edit.

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Candidate Rejection Email Template (2026)Close the loop with applicants you won't move forward, clearly and kindly, without overexplaining the decision. Candidate Status Update Email Template (2026)Tell candidates where they stand while the decision is still open, so silence never does the talking for you. Employee Referral Request Email Template (2026)Ask your own people for referrals in a way that tells them exactly who to think of, what happens next and how the referral bonus works. Hiring Manager Intake Form Template (2026)One form that gets the recruiter and hiring manager to agree on the job, the must-haves and the timeline before sourcing starts. Hiring Plan Template (2026)A one-document hiring plan that finance, recruiting and managers can all work from for the quarter or year. Interview Confirmation Email Template (2026)Copy one email that confirms the time, format, people and prep, so the candidate and the panel show up ready. Interview Invitation Email Template (2026)Invite a candidate to interview with every detail they need to say yes and show up prepared, plus versions for an AI first round and a final round. Interview Reschedule Email Template (2026)Move an interview without losing the candidate, with three emails for the three ways plans fall apart and a text for same-day changes. Interview Scheduling Email Template (2026)Lock in an interview time in one reply, not five, with wording that handles time zones, panels and candidates who can only talk outside work hours. Job Offer Follow-Up Email Template (2026)Three follow-up emails for the quiet days between sending an offer and getting a signature, written to help the candidate decide rather than to pressure them. Job Offer Letter Template (2026)A complete offer letter you can fill in today, written so the candidate knows exactly what they are signing and your lawyer has less to fix. Job Requisition Form Template (2026)The form a manager fills in to get a new role approved, with every field finance and HR will ask about. LinkedIn InMail Template for Recruiters (2026)A recruiting InMail written for the phone screen it will be read on, with one clear question and a reason to answer it. New Hire Welcome Email Template (2026)A copy-ready welcome email that tells a new hire where to go, what to bring and what their first week holds. Passive Candidate Email Template (2026)Copy a first email written for someone who already has a job they like, plus two variations and the mistakes that get passive people to ignore you. Phone Screen Script Template (2026)A word-for-word recruiter call outline with job-related questions, a notes sheet, and the topics to keep off the phone. Recruiter Follow-Up Email Template (2026)Three follow-ups that each add something new, then a clean close, so silence never turns into pestering. Recruiting Metrics Report Template (2026)A monthly recruiting metrics report leaders will actually read, with a weekly manager note and a quarterly summary. Recruiting Outreach Email Template (2026)A first-touch recruiter email that leads with the candidate, puts pay and process up front, and makes a reply easy. Recruiting Text Message Template (2026)Recruiter SMS templates short enough to read at a glance, starting with the consent line that makes texting possible. Reference Check Template and Questions (2026)A structured call guide that asks every reference the same job-related questions, so you hear evidence instead of compliments. Rejection Email After Interview Template (2026)Turn down interviewed candidates with respect for the time they gave you, and offer feedback you can stand behind. Silver Medalist Candidate Email Template (2026)Tell your runner-up the truth, keep the door open on purpose, and know exactly what to send when the next role opens. Verbal Job Offer Script Template (2026)A word-for-word guide for the offer call, from the first sentence to the moment you stop talking and let the candidate react. WhatsApp Recruiting Message Template (2026)WhatsApp messages for recruiters that respect the platform's opt-in and template rules and still sound like a person.

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